Simply Content Management

 Records Management

–          Sharepoint has most of the necessary features on Records Management. Notable features -

–          Record Retention and Disposal

–          Litigation Holds: Holds policy and exempt document from expiration policy

–          Physical Records Management – Bar Code Generation

–          Disadvantages in a much longer run or for very large corporations – Scalability and Maintenance issue for large set of documents because Documents are stored in DB.

Image Management

–          Sharepoint is FAR behind in Image Management. All of the features have to be achieved by 3^rd party tools.

–          Scanning (3^rd party product: knowledgelake.com), Optical Character Recognition (3^rd party product: websio.com) and Image Enhancement (not even supported in Sharepoint).

Auditing

–          Sharepoint provides most of the features in Auditing, except for one. Notable features -

–          Supported: Automatic event logging; Item level event logging.

–          Supported: Content activity reports; Custom reports; Information Management policy reports; Security and Site Settings reports; XML Reporting.

–          Only caveat – Custom Auditing can be done by customizing the code.

Workflow

–          Sharepoint provides most of the features in Workflow, except for few. Notable features –

–          Only Documents as workflow attachments is supported; Folders and Compound documents are not supported as attachments in workflow.

–          All kinds of workflow configuration and notification can be done, except for one. Parallel Workflow is not supported.