Implementation of Content Management System and user adoption by all the users in the organization is a herculean task. Directors and decision makers at that level are apprehensive about the change management, to bring in a new content management system and have everyone use it and change the way they have been working so far.
Many people still use CDs, store content and assets in their local desktops and email stuff to share their content and assets. These are some of the hazardous way of using the assets. In order to change these people and their way of working, it is very difficult and in large organizations it is very tough to implement across the board. I suggest to go with one by one department and implement change management.
However, there was a question raised recently – Can I just live with a Search Component, instead of implementing Content Management System etc., Say for example – implement Google Search Appliance and point to all the URLs in the organization and also to network directories or Desktops for all the files that is lying around.
I would strongly not agree to this solution, but to go with a Content Management System and organize all the assets incl. DAM etc., and then integrate a Search Component. You cannot replace a content management with a Search Component.
This is like searching in a pile all the time, while you know you can organize and do an optimized search everytime.
